Streamline compliance for financial services: KYC, AML & audits made easy

At a glance

Financial services compliance demands precision, security, and speed across KYC, KYB, AML, and audit workflows.

Manual processes slow reviews, increase risk, and strain compliance teams.

Automation standardizes document collection, reviews, and approvals through secure, regulator-ready workflows.

Moxo enables no-code file requests, AML reviews, and vendor attestations within client portals backed by SOC 2, GDPR, encryption, and MFA/SSO—reducing errors and accelerating audits.

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The rising cost of compliance in financial services

Compliance costs are rising across the sector. According to a LexisNexis / Forrester study, financial crime compliance costs in the U.S. and Canada now exceed USD $61 billion. Almost all institutions surveyed said costs have risen in the past year.

This trend reflects growing regulatory expectations for KYC and AML. For financial institutions, manual compliance processes create bottlenecks. A single missing document or an untracked approval can trigger audit findings, penalties, or reputational harm.

Automation helps institutions standardize workflows, capture evidence securely, and prepare regulator-ready reports in advance. It ensures compliance teams focus on analysis and oversight rather than administrative tasks.

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Top workflows to automate (KYC/KYB, AML change reviews)

Automate KYC & KYB Onboarding

Onboarding new clients and businesses (KYC/KYB) is a critical first step for financial institutions, but it's often riddled with manual processes that slow things down and frustrate everyone involved. Think endless email chains, chasing documents, and dealing with incomplete submissions. This is where automation shines, transforming a tedious task into a smooth, efficient operation.

Here's how automation streamlines KYC/KYB onboarding:

• Effortless data collection: Clients securely upload their identification and proof of address through dedicated portals.
• Instant verification: AI-powered agents immediately flag any missing or invalid data, ensuring completeness from the start.
• Accelerated approvals: Compliance officers can quickly review and approve submissions digitally with eSignatures, eliminating paperwork delays.
• Enhanced client experience: A quicker, more intuitive onboarding process improves satisfaction and reduces churn.
• Reduced manual errors: Automating checks minimizes human error, leading to more accurate and reliable data.

American Pacific Mortgage uses Moxo document collection to securely gather compliance documents, cutting onboarding times and improving customer experience.

Automate AML case reviews for faster, error-free compliance

AML (Anti-Money Laundering) case reviews are a critical aspect of compliance for financial services, but they can be time-consuming and prone to errors when managed manually. Without automation, teams often rely on spreadsheets to track escalations, which increases the risk of oversight and inefficiencies.

How automation transforms AML case reviews:

• Structured workflows: Flagged cases are routed through predefined, consistent review processes, ensuring no step is missed.
• Automatic escalations: High-risk items are immediately escalated to compliance leads for faster decision-making.
• Audit-ready logs: Immutable logs record every decision, providing a clear audit trail to defend against regulatory scrutiny.
• Reduced human error: Automation reduces reliance on manual inputs, minimizing errors in case handling.
• Enhanced productivity: Compliance teams can focus on strategy and critical assessments rather than repetitive tracking tasks.

By automating AML case reviews, financial institutions can ensure faster resolutions, improved compliance outcomes, and a scalable approach to managing growing regulatory demands.

A G2 reviewer noted: “Moxo gave us full visibility into AML escalations. Every approval is timestamped, and audits become less stressful.”

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Build the flows in Moxo

Effective compliance automation requires flexibility. Moxo workflows allow institutions to build flows for KYC, AML, and audits.

Actions that drive compliance

Moxo supports secure file requests, forms, approvals, eSign, and real-time communication. A client uploading ID documents and receiving approval without leaving the portal is one common KYC scenario.

Controls that enforce oversight

Branching logic routes higher-risk AML cases to managers. Milestones track key deadlines, while escalations ensure overdue cases are addressed.

Audit trails that meet regulator standards

All activity is logged with timestamps. Moxo security ensures logs are immutable, meeting SOC 2 and GDPR standards with MFA and SSO for access control.

Case example: Huntington Bank uses Moxo to manage compliance-heavy workflows, where structured approvals and audit trails are essential for regulator confidence.

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Integrations and automations

Compliance spans multiple systems. Moxo integrations ensure data flows seamlessly across CRMs, DMS platforms, and identity verification tools.

CRM sync

Integrations with Salesforce and HubSpot align client records with compliance tasks.

Document management

Evidence files automatically flow into secure DMS platforms with encryption and versioning.

Identity verification

Services like Jumio and Stripe Identity integrate directly into Moxo workflows, reducing manual re-entry.

Workflow automations

Moxo sends automated reminders for overdue items, tracks renewals, and escalates tasks. For instance, vendor attestations trigger alerts 30, 15, and 5 days before expiry.

These capabilities reduce manual workload and allow compliance teams to focus on high-value oversight.

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Reporting and regulator-ready exports

Real-time dashboards

Moxo dashboards provide visibility into compliance KPIs, including onboarding completion rates, AML review times, and overdue approvals. Leaders can address risks before they escalate.

Secure audit packages

Moxo reporting allows teams to generate tamper-proof audit packages. These include all documents, approvals, and attestations, shareable with regulators via secure, time-bound links.

Case snippet:.First Republic Bank streamlined compliance workflows with Moxo, enabling faster reporting and simplified audit preparation across teams.

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Templates to copy

Launching compliance automation is easier with Moxo workflow templates. These provide a head start:

KYC onboarding workflow

Clients upload documents, AI validates, approvals route to compliance officers, and final sign-off is completed with eSign.

AML case review workflow

Suspicious activity triggers structured review, escalations for high-risk cases, and immutable logs for regulators.

Audit preparation workflow

Vendor attestations, training acknowledgments, and system logs are collected centrally, producing regulator-ready audit packages.

Templates reduce implementation time and adapt to evolving financial regulations.

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Comparison table: evaluating compliance automation tools

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Why Moxo fits financial services compliance automation

Financial services require solutions that balance regulatory compliance with client experience. Moxo delivers by:

• Orchestrating external workflows: Clients and vendors upload compliance files securely through branded portals.
  
• Streamlining approvals: Multi-step workflows capture AML and KYC approvals with eSign.
  
• Ensuring security: SOC 2, GDPR, encryption, audit trails, role-based access, MFA, and SSO safeguard sensitive data.
  
• Simplifying audits: Dashboards and exports provide regulator-ready reporting without manual effort.
  
• Accelerating adoption: Prebuilt templates allow teams to automate KYC, AML, and audits quickly.
  

Moxo financial services solutions highlight how firms reduce onboarding times, strengthen oversight, and enhance client trust.

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Bringing it all together

The financial services sector is facing rising compliance costs and greater regulatory scrutiny. According to LexisNexis / Forrester, compliance costs now exceed USD $61 billion annually in North America. Manual workflows are no longer sustainable in this environment. Moxo helps institutions move from reactive compliance to proactive management. By embedding KYC, AML, and audit workflows into secure, automated systems, Moxo reduces manual effort, strengthens security, and delivers regulator-ready transparency. Its SOC 2 certified, GDPR-aligned platform ensures sensitive data is protected with encryption, role-based access, audit trails, MFA, and SSO.

Financial institutions ready to modernize compliance should book a demo with Moxo to explore how automation can transform regulatory workflows while reducing cost and risk.

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FAQs

How does financial services compliance automation reduce risk?

By automating KYC, AML, and audits, workflows become standardized and verifiable. With Moxo audit trails, regulators see complete and immutable records.

How long does it take to implement compliance workflows in Moxo?

Most institutions pilot workflows in weeks using Moxo templates, then scale to more complex use cases.

What integrations does Moxo support for compliance?

Moxo integrations include CRMs, document management platforms, eSign tools, and identity verification systems.

How does Moxo ensure regulator-ready audit trails?

Moxo security provides immutable logs, SOC 2 certification, GDPR compliance, encryption, and MFA/SSO to safeguard compliance data.

What ROI have firms seen from Moxo compliance automation?

Moxo customers report 40–60% faster approvals, fewer compliance exceptions, and audit prep reduced by up to 75%.

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