Moxo procure-to-pay workflow: Orchestrating human steps across your existing ERP

At a glance

Purchase orders are essential for spend control but often slow down due to manual approvals and missing confirmations.

Untracked changes and scattered communication create compliance risks and vendor frustration.

Automating PO workflows improves visibility, accountability, and overall procurement efficiency.

Moxo simplifies PO management with threshold-based approvals, Magic Link confirmations, and real-time audit trails.

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The problem: ERP isn’t built for people

ERP platforms like SAP, Oracle, and NetSuite automate transactions well, but human-driven steps create bottlenecks. According to McKinsey, more than half of procurement leaders say approval delays and exception handling are their top inefficiencies.

This shows up as:

• Approval silos where budget requests sit in inboxes.
  
  
• Invoice disputes where vendors wait weeks for responses.
  
  
• Exception handling where mismatches are flagged but unresolved.
  
  
• Audit headaches where teams scramble to reconstruct conversations.

Without a workflow layer for people, ERP alone cannot deliver a fully digital procure-to-pay cycle.

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Why it matters now

Procurement is under pressure like never before. Inflation, supply chain volatility, and stricter regulations mean CFOs are demanding faster cycles, stronger compliance, and resilient supplier relationships.

Delays now lead directly to:

• Missed early-payment discounts.
  
  
• Strained vendor contracts.
  
  
• Gaps flagged by auditors and regulators.

Simply put, human orchestration has become mission-critical for procure-to-pay success.

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Solution criteria for decision makers

When evaluating workflow solutions, leaders should prioritize:

• Automated approvals with escalations and reminders.
  
  
• Exception workflows that cut dispute resolution from weeks to hours.
  
  
• Vendor portals for secure, branded collaboration.
  
  
• ERP synchronization for seamless data flow.
  
  
• Security and compliance with SOC 2, GDPR alignment, audit trails, and role-based access.

These are the table stakes for modern P2P orchestration.

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How Moxo automates the critical human steps in the P2P cycle

Approvals and budget control

Moxo’s no-code workflow builder automatically routes requisitions, sends real-time notifications, and escalates overdue tasks. Managers can approve, reject, or comment instantly via mobile.

A regional manufacturing firm using Moxo reported a 40% reduction in approval cycle time, allowing them to capture more early-payment discounts.

3-way match exceptions

ERP can flag mismatches but rarely resolves them. With Moxo, a structured exception workflow kicks in: buyers, AP staff, and vendors collaborate in one secure space. Every message and document is logged, creating a complete audit trail.

Resolution times drop from weeks to hours.

Invoice approvals and exports

Vendors upload invoices directly through a branded portal. AP validates, applies e-signatures, and syncs the approved invoice to ERP.

One accounting services firm saw a 95% drop in back-and-forth emails, giving staff more time to focus on analysis.

Vendor collaboration and audit

Vendors gain visibility through role-based access, tracking every approval and invoice in real time. Internal teams get compliance-ready records without extra effort. A Fortune 500 client saw 60% fewer vendor disputes after implementing Moxo.

Template bundles

Moxo provides pre-built templates for requisition approvals, 3-way exceptions, invoice validations, and vendor collaboration hubs. Teams can configure and launch in days rather than months. Explore them in the workflow template library in Moxo.

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Real-world impact: Case studies and analyst validation

• Case study: Shields Tax CPA cut process length by 54% and reduced emails by 95% with Moxo.
  
  
• Case study: Zeta Global accelerated launches by 75%, boosting task completion rates by 80%.
  
  
• Customer review: “Moxo has transformed our approval process. No more lost emails, and our vendors finally feel included.”
  
  
• Analyst insight: Gartner highlights that workflow orchestration around ERP is the missing link in procurement digitization.

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Comparison: Moxo vs ERP-native vs workflow automation tools

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Highlight: Unlike ERP-native modules or task management tools, Moxo uniquely bridges external vendors and internal teams in one secure, ERP-connected workflow.

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Quantifying the results: Proven ROI of P2P orchestration

Customers consistently report:

• 40-60% faster approvals
• 75% more vendor capacity handled per team member
• 95% fewer emails clogging inboxes

This translates into tangible outcomes: more discounts captured, disputes resolved faster, and supplier relationships strengthened.

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How Moxo delivers continuous, measurable, and ERP-aligned P2P workflows

ERP systems manage transactions, but the people and approvals around them often sit outside. Moxo bridges that gap, automating every human step in the P2P cycle.

The workflow builder links requisitions, POs, and invoice approvals into one connected process. Integrations ensure all approvals, data, and payments sync back to ERP in real time.

Vendors engage through portals, and dashboards track spend and exception metrics. Security and compliance controls maintain governance from request to reconciliation.

Moxo makes P2P workflows continuous, measurable, and ERP-aligned—without adding complexity.

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Final perspective: Orchestration is the missing link for resilient P2P success

Procure-to-pay is only as strong as its weakest link. ERP systems handle transactions, but approvals, exceptions, and vendor collaboration require orchestration. Moxo provides that missing layer (secure, automated, and ERP-connected) that enables faster cycles, cleaner audits, and stronger vendor relationships.

Organizations already report 54% shorter cycles and 75% faster launches with Moxo. The question is not if you should orchestrate P2P workflows, but how soon you can.

Book a demo to see the Moxo procure to pay workflow in action.

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FAQs

How does Moxo integrate with ERP systems?

Moxo connects with SAP, Oracle, NetSuite, and Dynamics through ERP integrations, syncing approvals and invoices automatically.

Is Moxo secure enough for procurement data?

Yes. Moxo is SOC 2 compliant, with encryption, role-based access, and audit trails to safeguard sensitive vendor and payment data.

How quickly can we implement Moxo?

Most firms launch in under 30 days using workflow templates and dedicated onboarding support.

What ROI can we expect?

Customers report 40–60% faster approvals and significant time savings, which directly impact financial performance and vendor satisfaction.

How is Moxo priced?

Pricing is tailored to workflow needs and user scale. See Moxo pricing or get started for a custom proposal.